CITY of Glendora AGENDA CITY COUNCIL SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY HOUSING AUTHORITY REGULAR JOINT MEETING 7:00 PM Tuesday, May 13, 2014 City Hall Council Chamber 116 E. Foothill Boulevard
Judy M. Nelson Karen K. Davis Gene Murabito Joe Santoro Douglas F. Tessitor			Mayor/Chair Mayor Pro Tem/Vice-Chair Council/Agency Member and Commissioner Council/Agency Member and Commissioner Council/Agency Member and Commissioner
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROGRESS
PUBLIC COMMENT The public is encouraged to address the City Council/Successor Agency /Housing Authority (HA) on any matter posted on the agenda or on any other matter within its jurisdiction.  If you wish to address the City Council/Successor Agency/Housing Authority, you may do so during the PUBLIC COMMENT period noted on the agenda.  Each person is allowed three (3) minutes speaking time. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.  The City Council/Successor Agency/Housing Authority may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.		Americans with Disabilities Act In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (626) 914-8210 no later than 72 hours prior to the meeting.  (28 CFR 34.102.104 ADA TITLE II) PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, in the City Clerk’s office during regular business hours, Glendora Public Library and on the City’s website www.ci.glendora.ca.us. For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at ksessman@ci.glendora.ca.us.
Documents DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA Any writing that relates to an agenda item for an open session that is distributed within 72 hours of the meeting is available for public inspection at the City Clerk’s Office, 116 E. Foothill Blvd., Glendora.
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AGENDA REGULAR JOINT MEETING of the CITY of GLENDORA CITY COUNCIL SUCCESSOR AGENCY To the Community Redevelopment Agency HOUSING AUTHORITY Tuesday, May 13, 2014 City Hall Council Chamber, 116 E. Foothill Boulevard
	7:00 PM REGULAR JOINT MEETING
Preliminary Business
	CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE

Invocation

Pledge of Allegiance

SPECIAL ITEMS

Proclamation declaring May 2014 as "Older American's Month."

Proclamation declaring May 11 - 17, 2014, as "National Police Week," and May 15, 2014, as "National Peace Officers Memorial Day."

Proclamation declaring May 18 - 24, 2014, as "National Public Works Week."

STUDENT REPORTS - NONE

PUBLIC COMMENT

Three (3) Minute speaking time limit

Public Comment cards are on the counter in the lobby.

Public comment shall conform to the protocol established in City Council Resolution No. 03-37, the highlights of which are listed below:  Any person may request to address the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority by submitting to the City Clerk a Speakers Request form asking to address the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority and stating the topic to be addressed.  Speakers Request forms shall be available at the Council Chambers throughout the meeting.

Under the agenda item “Public Comment”, the Mayor/Chair may recognize any person desiring to address the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority concerning any subsequent item calendared for action or discussion at that meeting or on any matter within the jurisdiction of the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority.  Public comment may also be given when an item is scheduled for consideration.  Comments on Consent Calendar items should be made during the Public Comment Period.  The Public Comment Period is limited to 30 minutes.  Each speaker shall be limited to three minutes unless, upon motion, such time is extended by the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority.

Any person given permission to address the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority shall advance to the rostrum and state his/her name and the subject matter he/she wishes to discuss.  No question shall be asked of a Council Member/Commissioner or a member of the staff, except through the presiding officer.

GOVERNING BODY REPORTS AND STATEMENTS

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC HEARINGS

Following the staff report, the applicant/appellant will be allowed ten minutes in which to make a presentation.  The public hearing will then be opened.  Testimony by proponents shall be limited to three minutes per speaker and to a total of 15 minutes.  Testimony by opponents shall be limited to three minutes per speaker and to a total of 15 minutes.  The Mayor/Chair may permit a five minute summation by a representative of proponents, followed by a five minute summation by a representative of opponents.  The public hearing will then be closed and no member of the public shall be allowed to speak further without consent of the Mayor/Chair.  Any person desiring to speak to a Public Hearing item shall make his/her presence known to the Mayor/Chair.  Speaker cards are available in the lobby.  Speakers are entitled to submit written or other graphic evidence.  All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE:  If you challenge the any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority at, or prior to, the public hearing.

1.	A Public Hearing to approve the Annual Action Plan for FY 2014-2015 Community Development Block Grant (CDBG) Program. (CITY ACTION) Planning to report.

CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary, consider the following: 1) Approve the Annual Action Plan FY 2014-2015, and 2) Authorize the City Manager to submit an application for CDBG funding to the Department of Housing and Urban Development (HUD).

2.	A Public Meeting to Receive Testimony Regarding a Proposal to Levy and Collect Assessments for the 2014-2015 Fiscal Year for the Glendora Village Business Improvement District. (CITY ACTION) Planning to report.

CITY RECOMMENDATION: Conduct the Public Meeting and receive testimony regarding the proposed levy and collection of assessments for the BID.

3.

A Public Hearing to consider adoption of a Conditional Use Permit, Development Plan Review and Lot Merger (in addition to previous entitlements: SUB12-04; CUP12-06; MCUP12-05; and DPR12-04), to allow the construction of 24 additional apartment units to a previously-approved 256 unit mixed-use apartment project. Location: 121 and 221 East Route 66, Glendora, California. (Applicant: AvalonBay Communities, Inc.); (Property Owner: Tom Guiteras/Davar Jafari). (CITY ACTION) Planning to report.

CITY RECOMMENDATION: Open and conduct the hearing, accept evidence and testimony presented and in the absence of substantial evidence to the contrary, consider the following: (1) Adopt an Addendum to a previously-approved Mitigated Negative Declaration pursuant to Section 15164 of the California Environmental Quality Act Guidelines; and (2) Approve a Conditional Use Permit, Development Plan Review and Lot Merger (in addition to previous entitlements: SUB12-04; CUP12-06; MCUP12-05; and DPR12-04). (Project No. PLN13-0058).

CONSENT CALENDAR

Items on the Consent Calendar will be enacted by one motion without individual discussion.  There will be no separate discussion of these items unless a member of the City Council/Successor Agency to the Community Redevelopment Agency/Housing Authority requests specific item(s) be removed from the Consent Calendar for separate action.  Items removed from the Consent Calendar will be considered after the regular items.  Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

4.	City Council, Successor Agency to the former Community Redevelopment Agency, and Housing Authority Minutes. (CITY/AGENCY/AUTHORITY ACTION)

CITY/AGENCY/AUTHORITY RECOMMENDATION: Approve the following minutes as presented: a) March 25, 2014 Regular Joint meeting minutes. b) April 8, 2014 Regular Joint Meeting Minutes. c) April 22, 2014 Regular Joint Meeting Minutes. d) April 24, 2014 Special meeting minutes.

5.	Approval of Demands and Warrants Issued on April 18, 2014, April 25, 2014 and May 2, 2014. (CITY/AGENCY/AUTHORITY ACTION)

CITY/AGENCY/AUTHORITY RECOMMENDATION: Approve the following demands and warrants as presented: a) General Warrant Register dated 04/18/2014 in the amount of   $590,039.58. b) Payroll payments for the pay period ended 04/13/2014 in the amount of $597,659.37. c) General Warrant Register dated 04/25/2014 in the amount of $572,153.38. d) CALPERS Retirement for the pay period ended 04/13/2014 in the amount of $152,300.19. e) General Warrant Register dated 05/02/2014 in the amount of $313,133.65. f) Payroll payments for the pay period ended 04/27/2014 in the amount of $610,451.62. g) CALPERS Health for the pay period of May 2014 in the amount of $116,271.54.

6.	Second Reading of an Ordinance Amending Title 21 of the Glendora Municipal Code to Merge Administrative and Minor Conditional Use Permits and Combine Requirements Related to Permit Processes (Location: Citywide; Project No. PLN14-0007). (CITY ACTION)

CITY RECOMMENDATION: Waive full reading, read by title only, and adopt on second reading Ordinance 1984 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA AMENDING TITLE 21 OF THE GLENDORA MUNICIPAL CODE TO MERGE ADMINISTRATIVE AND MINOR CONDITIONAL USE PERMITS AND COMBINE REQUIREMENTS RELATED TO PERMIT PROCESSES (PLN14-0007).”

7.	Award of Library and Community Services Carpet Replacement, Plan No. 1145. (CITY ACTION)

CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301 (a) of the California Code of Regulations; 2) Award of contract for the Library and Community Services Carpet Replacement, Plan No. 1145 to Pro Spectra Contract Flooring of Cerritos in the amount of $102,700.00; and 3) Appropriate $29,969 from Capital Projects Fund (321) reserves.

8.	Award of Contract for the Re-Roof Police Department Flat Roof, Plan No. 1148. (CITY ACTION)

CITY RECOMMENDATION: 1) Award the contract for the Re-Roof Police Department Flat Roof, Plan No. 1148, to All Surface Roofing & Waterproofing in the amount of $25,000; and 2) Authorize the Mayor to execute the Agreement.

9.	Notice of Completion for Base Line Road Water Main Replacement Project – Bryant Circle to Tedrow Drive, Plan No. 1151. (CITY ACTION)

CITY RECOMMENDATION: 1) Accept the completion of the Base Line Road Water Main Replacement Project – Bryant Circle to Tedrow Drive, Plan No. 1151, and 2) Authorize the Mayor to sign the Notice of Completion for recordation.

10.	Notice of Completion for Grand Avenue Water Main Replacement Plan No. 1153. (CITY ACTION)

CITY RECOMMENDATION: 1) Accept the completion of the Grand Avenue Water Main Replacement, Plan No. 1153, and 2) Authorize the Mayor to sign the Notice of Completion for recordation.

11.	Notice of Completion for the Citywide Sidewalk and Curb Ramp, Plan No. 1144. (CITY ACTION)

CITY RECOMMENDATION: 1) Accept the completion of the Citywide Sidewalk and Curb Ramp, Plan No. 1144, and 2) Authorize the Mayor to sign the Notice of Completion for recordation.

12.	Initiation of Proceedings to Levy Fiscal Year 2014-15 Assessment in Connection with Streetlight Maintenance District No. 1 and order the preparation of an Engineer’s Report for Fiscal Year 2014-15. (CITY ACTION)

CITY RECOMMENDATION: Waive full reading, read by title only and adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2014-15 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA.”

13.	Initiation of Proceedings to Levy FY 2014-15 Assessment in Connection with Landscape Maintenance District No. 1 and order the preparation of an Engineer’s Report for Fiscal Year 2014-15. (CITY ACTION)

CITY RECOMMENDATION: Waive full reading, read by title only and adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2014-15 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA.”

14.	A Resolution of Successor Agency approving a Revised Long-Range Property Management Plan. (AGENCY ACTION)

AGENCY RECOMMENDATION: 1) Adopt the Resolution entitled, “A RESOLUTION OF THE SUCCESSOR AGENCY TO THE GLENDORA COMMUNITY REDEVELOPMENT AGENCY APPROVING A REVISED LONG-RANGE PROPERTY MANAGEMENT PLAN”; and 2) Direct city staff to transmit the Revised Long-Range Property Management Plan to the Oversight Board and Department of Finance for approval pursuant to Health and Safety Code 34191.5(b).

UNFINISHED BUSINESS

15.	Introduction of an Ordinance amending Glendora Municipal Code Section 2.12.040 and consideration of a Resolution amending Administrative Policy 1.14 relating to the appointment to serve on certain Boards, Commissions and Committees to eliminate term limits. (CITY ACTION) City Clerk to report.

CITY RECOMMENDATION: 1) Waive full reading, read by title only and introduce for first reading an Ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING CHAPTER 2.12.040 TO THE GLENDORA MUNICIPAL CODE ELIMINATING TERM LIMITS ON THE PLANNING COMMISSION,” and 2) Approve amended Administrative Policy 1.14 Appointment of Boards, Commissions and Committees to eliminate term limits.

NEW BUSINESS

16.	Consideration of a 10-year Exclusive Franchise Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management. (CITY ACTION) City Manager to report.

CITY RECOMMENDATION: 1) Approve a 10-year Exclusive Franchise Agreement between the City of Glendora and Arakelian Enterprises, Inc. for Integrated Waste Management Services, and 2) Authorize the Mayor to execute the Agreement.

17.	Consideration of a Resolution of the Successor Agency approving the transfer of property located at 350 W. Route 66 to the Glendora Housing Authority. (AGENCY ACTION) Planning to report.

AGENCY RECOMMENDATION: Adopt a Resolution entitled, “A RESOLUTION OF THE  SUCCESSOR AGENCY TO THE GLENDORA COMMUNITY REDEVELOPMENT AGENCY APPROVING THE TRANSFER OF CERTAIN PROPERTY TO THE HOUSING AUTHORITY OF THE CITY OF GLENDORA;” 2) Direct planning staff to schedule item for consideration by the Oversight Board; and 3) Direct finance department to transmit a copy to the Department of Finance.

GOVERNING BODY AND STAFF ITEMS

CLOSED SESSION

18.	CLOSED SESSION – CONFERENCE WITH LABOR NEGOTIATORS (pursuant to Government Code §54957.6) City Negotiators: City Manager Chris Jeffers, Human Resources Director Victoria Cross and other representatives as designated. Employee Organization: Glendora Police Officers Association (POA)

RECONVENE OPEN SESSION AND ANNOUNCE ANY ACTION TAKEN

ADJOURNMENT

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board at 116 E. Foothill Boulevard not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.  Dated this 9th day of May, 2014.

Kathleen R. Sessman, CMC

            City Clerk/Commission Secretary