CITY of Glendora AGENDA CITY COUNCIL SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY HOUSING AUTHORITY REGULAR JOINT MEETING 7:00 PM Tuesday, May 08, 2018 City Hall Council Chamber 116 E. Foothill Boulevard
	MAYOR/CHAIR Mendell L. Thompson MAYOR PRO TEM/VICE-CHAIR Judy M. Nelson COUNCIL/COMMISSIONERS Michael Allawos Gary Boyer Karen K. Davis
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROGRESS
PUBLIC COMMENT The public is encouraged to address the governing board on any matter posted on the agenda or on any other matter within its jurisdiction.  If you wish to address the governing body, you may do so during the PUBLIC COMMENT period noted on the agenda.  Each person is allowed three (3) minutes speaking time. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.  The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.		Americans with Disabilities Act In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (626) 914-8210 no later than 72 hours prior to the meeting.  (28 CFR 34.102.104 ADA TITLE II) PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, in the City Clerk’s office during regular business hours, Glendora Public Library and on the City’s website www.ci.glendora.ca.us. For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at ksessman@ci.glendora.ca.us.
Documents DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA Any writing that relates to an agenda item for an open session that is distributed after the posting of the agenda is available for public inspection at the City Clerk’s Office, 116 E. Foothill Blvd., Glendora.
CITY COUNCIL MEETINGS
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AGENDA REGULAR JOINT MEETING of the CITY of GLENDORA CITY COUNCIL SUCCESSOR AGENCY To the Community Redevelopment Agency HOUSING AUTHORITY Tuesday, May 08, 2018 City Hall Council Chamber, 116 E. Foothill Boulevard
	7:00 PM REGULAR JOINT MEETING
Preliminary Business
	CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE

In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.

Invocation by Pastor John Dix, Grace Church of Glendora

Pledge of Allegiance

SPECIAL ITEMS

Presentation of a Proclamation declaring May 6 - 12, 2018 as "Correctional Officer’s Week."

Presentation of a Proclamation honoring May 13-19, 2018 as "National Police Week" and May 15, 2018 as "Peace Officers Memorial Day."

Presentation of a Proclamation declaring May 7 - 12, 2018 as "Municipal Clerk's Week."

Presentation of a Proclamation declaring May 19, 2018 as "Glendora Relay for Life Day."

Presentation of a Proclamation declaring the month of May, 2018 as "National Bike Month".

Presentation of a Proclamation declaring the month of May, 2018 as "Mental Health Month."

STUDENT REPORTS - NONE

PUBLIC COMMENT

Three (3) Minute speaking time limit

Public Comment cards are on the counter in the lobby.

Public comment shall conform to the protocol established by Resolution, the highlights of which are listed below:  Any person may request to address the governing body by submitting to the City Clerk a Speakers Request form asking to address the governing body and stating the topic to be addressed.  Speakers Request forms shall be available throughout the meeting.

Under the agenda item “Public Comment”, the presiding officer may recognize any person desiring to address the governing body concerning any subsequent item calendared for action or discussion at that meeting.   Public comment may also be given when an item is scheduled for consideration.  Comments on Consent Calendar items should be made during the Public Comment Period.  The Public Comment Period is limited to 30 minutes.  Each speaker shall be limited to three minutes unless, upon motion, such time is extended by the governing body.

Any person given permission to address the governing body shall advance to the rostrum and state his/her name and the subject matter he/she wishes to discuss.  No question shall be asked of governing body members or a member of the staff, except through the presiding officer.

REPORTS AND STATEMENTS

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC HEARINGS

Following the staff report, the applicant/appellant will be allowed ten minutes in which to make a presentation.  The public hearing will then be opened.  Testimony by proponents shall be limited to three minutes per speaker and to a total of 15 minutes.  Testimony by opponents shall be limited to three minutes per speaker and to a total of 15 minutes.  The presiding officer may permit a five minute summation by a representative of proponents, followed by a five minute summation by a representative of opponents.  The public hearing will then be closed and no member of the public shall be allowed to speak further without consent of the presiding officer.  Any person desiring to speak to a Public Hearing item shall make his/her presence known to the Presiding officer.  Speaker cards are available in the lobby.  Speakers are entitled to submit written or other graphic evidence.  All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE:  If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

1.	Conduct Public Meeting to receive testimony regarding a proposal to Levy and Collect Assessments for the Fiscal Year 2018-2019 for the Glendora Village Business Improvement District. Assistant to the City Manager to report.

CITY RECOMMENDATION: Conduct the public meeting and receive testimony regarding the proposed levy and collection of assessments for the Glendora Village Business Improvement District.

CONSENT CALENDAR

Items on the Consent Calendar will be enacted by one motion without individual discussion.  There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action.  Items removed from the Consent Calendar will be considered after the regular items.  Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

2.	City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Minutes.

CITY/AGENCY/AUTHORITY RECOMMENDATION: Affirm the following minutes: a) April 24, 2018 Special meeting minutes.

3.	Consideration of a Resolution Authorizing Examination of Sales, Use and Transactions Tax Records.

CITY RECOMMENDATION: Adopt a City Council Resolution entitled, "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA AUTHORIZING EXAMINATION OF SALES, USE AND TRANSACTIONS TAX RECORDS."

4.	Award of Contract for Library Electrical Transformers, Plan No. 1253.

CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301 of the California Code of Regulations; and 2) Award the contract for Library Electrical Transformers, Plan No. 1253, to GA Technical Services in the amount of $19,000. 

5.	Memorandum of Understanding (MOU) Between Los Angeles, Orange, Riverside, and San Diego Counties to use the SECURE Government To Government (G2G) Portal for Electronic Document Recording for a Term of Five (5) Years.

CITY RECOMMENDATION: Approve the MOU for the use of the SECURE G2G Portal for electronic recording of City documents.

6.	Demands and Warrants Issued on April 20, 2018 and April 27, 2018.

CITY/AGENCY RECOMMENDATION: Receive and file the following demands and warrants as presented: a) General Warrant Register dated 04/20/2018 in the amount of $679,760.15. b) General Warrant Register dated 04/27/2018 in the amount of $997,327.13.

UNFINISHED BUSINESS

7.	Consideration of Resolutions relating to Levy of Fiscal Year 2018-19 Assessment in Connection with Landscape Maintenance District No. 1. Community Services to report.

CITY RECOMMENDATION: 1) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, BALLOTING PROCEDURES FOR PROPOSED NEW OR INCREASED ASSESSMENTS WITHIN ZONES 2, 3, 7, 8, 11,12,15,16 AND DETACHMENT OF ZONES 13 AND 14 WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2018-19 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 AND THE CALIFORNIA CONSTITUTION ARTICLE XIID, DECLARING ITS INTENTION TO BALLOT PROPERTY OWNERS FOR PROPOSED NEW OR INCREASED ASSESSMENTS WITHIN THE GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 RELATED TO ZONES 2, 3, 7, 8, 11,12,15,16, TO LEVY THE ASSESSMENT FOR ZONES 1, 4 AND 5, AND TO DETACH ZONES 13 AND 14 FROM THE DISTRICT FOR FISCAL YEAR 2018-19, SETTING A TIME AND PLACE FOR A PUBLIC HEARING, AND AUTHORIZE STAFF TO PROCEED WITH THE BALLOTING PROCEDURES;” and 3) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2018-19 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1.”

NEW BUSINESS

8.	Consideration of Resolutions relating to the Levy of Fiscal Year 2018-19 Assessment in Connection with the Streetlight Assessment District No. 1. Public Works to report.

CITY RECOMMENDATION: 1) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2018-19 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;”   2) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2018-19 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2018-19 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1.”

GOVERNING BODY AND STAFF ITEMS

CLOSED SESSION - NONE

RECONVENE OPEN SESSION AND ANNOUNCE ANY ACTION TAKEN - NONE

ADJOURNMENT

I, Kathleen R. Sessman, City Clerk of the City of Glendora, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board at 116 E. Foothill Boulevard, Glendora, California and on the City's website not less              than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.  Dated this 4th day of May, 2018.

Kathleen R. Sessman, MMC

            City Clerk/Commission Secretary