CITY of Glendora AGENDA CITY COUNCIL SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY HOUSING AUTHORITY REGULAR JOINT MEETING 7:00 PM Tuesday, January 22, 2019 City Hall Council Chamber 116 E. Foothill Boulevard
	MAYOR/CHAIR Mendell L. Thompson MAYOR PRO TEM/VICE-CHAIR Judy M. Nelson COUNCIL/COMMISSIONERS Michael Allawos Gary Boyer Karen K. Davis
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROGRESS
PUBLIC COMMENT The public is encouraged to address the governing board on any matter posted on the agenda or on any other matter within its jurisdiction.  If you wish to address the governing body, you may do so during the PUBLIC COMMENT period noted on the agenda.  Each person is allowed three (3) minutes speaking time. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist.  The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.		Americans with Disabilities Act In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (626) 914-8210 no later than 72 hours prior to the meeting.  (28 CFR 34.102.104 ADA TITLE II) PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, in the City Clerk’s office during regular business hours, Glendora Public Library and on the City’s website www.ci.glendora.ca.us. For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at ksessman@ci.glendora.ca.us.
Documents DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA Any writing that relates to an agenda item for an open session that is distributed after the posting of the agenda is available for public inspection at the City Clerk’s Office, 116 E. Foothill Blvd., Glendora.
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AGENDA REGULAR JOINT MEETING of the CITY of GLENDORA CITY COUNCIL SUCCESSOR AGENCY To the Community Redevelopment Agency HOUSING AUTHORITY Tuesday, January 22, 2019 City Hall Council Chamber, 116 E. Foothill Boulevard
	7:00 PM REGULAR JOINT MEETING
Preliminary Business
	CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE

In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.

Invocation

Pledge of Allegiance

SPECIAL ITEMS

Presentation of Balanced Energy Statement by Robert Cruz, Public Affairs Manage, Regional Public Affairs – South Inland, SoCal Gas, A Sempra Energy Utility

STUDENT REPORTS

Robert Flores, Charter Oak High School Student Representative

Mattheu Doughley, Glendora High School Student Representatives

Jordan Lavezzari, St. Lucy's Priory Student Representative

Whitcomb High School Student Representative

PUBLIC COMMENT

Three (3) Minute speaking time limit

Public Comment cards are on the counter in the lobby.

Public comment shall conform to the protocol established by Resolution, the highlights of which are listed below:  Any person may request to address the governing body by submitting to the City Clerk a Speakers Request form asking to address the governing body and stating the topic to be addressed.  Speakers Request forms shall be available throughout the meeting.

Under the agenda item “Public Comment”, the presiding officer may recognize any person desiring to address the governing body concerning any subsequent item calendared for action or discussion at that meeting.   Public comment may also be given when an item is scheduled for consideration.  Comments on Consent Calendar items should be made during the Public Comment Period.  The Public Comment Period is limited to 30 minutes.  Each speaker shall be limited to three minutes unless, upon motion, such time is extended by the governing body.

Any person given permission to address the governing body shall advance to the rostrum and state his/her name and the subject matter he/she wishes to discuss.  No question shall be asked of governing body members or a member of the staff, except through the presiding officer.

REPORTS AND STATEMENTS

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC HEARINGS - NONE

Following the staff report, the applicant/appellant will be allowed ten minutes in which to make a presentation.  The public hearing will then be opened.  Testimony by proponents shall be limited to three minutes per speaker and to a total of 15 minutes.  Testimony by opponents shall be limited to three minutes per speaker and to a total of 15 minutes.  The presiding officer may permit a five minute summation by a representative of proponents, followed by a five minute summation by a representative of opponents.  The public hearing will then be closed and no member of the public shall be allowed to speak further without consent of the presiding officer.  Any person desiring to speak to a Public Hearing item shall make his/her presence known to the Presiding officer.  Speaker cards are available in the lobby.  Speakers are entitled to submit written or other graphic evidence.  All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE:  If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

CONSENT CALENDAR

Items on the Consent Calendar will be enacted by one motion without individual discussion.  There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action.  Items removed from the Consent Calendar will be considered after the regular items.  Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

1.	City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Minutes.

CITY/AGENCY/AUTHORITY RECOMMENDATION: Affirm the following minutes: a) September 11, 2018 Regular Joint meeting minutes, b) October 9, 2018 City Council Special meeting minutes, c) November 27, 2018 City Council Special meeting minutes, d) January 8, 2019 City Council Special meeting minutes.

2.	Demands and Warrants Issued on December 28, 2018, January 4, 2019 and January 11, 2019.

CITY/AGENCY RECOMMENDATION: Demands and Warrants were received and filed as presented: a) General Warrant Register dated 12/28/2018 in the amount of $30,112.52, b) General Warrant Register dated 1/4/2019 in the amount of $290,189.57, c) Payroll EFT - P/E 1/4/19 in amount of $508,846.18, and d) General Warrant Register dated 1/11/19 in the amount of $446,439.34.

3.	City of Glendora and Glendora Successor Agency Investment Report for December 2018.

CITY/AGENCY RECOMMENDATION: Receive and file.

4.	Award Contract for Construction Inspection Services for the Lone Hill Avenue Street Improvement Project (from Gladstone Street to San Dimas Wash), Plan No. 1274.

CITY RECOMMENDATION: 1) Award contract for Construction Inspection Services for the Lone Hill Street Improvement Project (from Gladstone Street to San Dimas Wash), Plan No. 1274 to SA Associates of Arcadia, CA in an amount not to exceed $33,000; 2) Authorize the Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 3) Authorize the Mayor to execute Agreement.

5.	Award of Contract for CDBG funded Laxford Street and Vecino Avenue Street Improvements, Plan No. 1277.

CITY RECOMMENDATION: 1) Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301 of the California Code of Regulations; 2) Award the contract for CDBG funded Laxford Street and Vecino Avenue Street Improvements, Plan No. 1277, to Gentry Brothers, Inc. in the amount of $216,114.36; 3) Authorize the Director to execute any necessary change orders in the amount not to exceed 10% of the original contract amount; 4) Authorize the Mayor to execute Agreement; and 5) Authorize the Finance Director to make the necessary budget adjustments in the CDBG fund.

6.	Adoption of Notice of Exemption for Lone Hill Avenue Street Improvements Project (from Route 66 to San Dimas Wash), Plan No. 1288.

CITY RECOMMENDATION: Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301 of the California Code of Regulations.

7.	Consideration of a Resolution establishing the Classification for the position of Business Systems Analyst per adopted FY 18-19 Budget.

CITY RECOMMENDATION: Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, ESTABLISHING THE CLASSIFICATION FOR THE POSITION OF BUSINESS SYSTEMS ANALYST.”

UNFINISHED BUSINESS

8.	Presentation of a Report on Recent Developments in the Law relating to Oral Communications at public meetings and discussion of Existing Protocols (Continued from January 8, 2019 meeting). City Attorney to report.

CITY RECOMMENDATION: Conduct discussion and if desired provide direction.

NEW BUSINESS

9.	Comprehensive Annual Financial Report for Fiscal Year ended June 30, 2018. Finance to report.

CITY RECOMMENDATION: Receive and file.

10.	Adopt Resolutions amending Reorganization of City Council and City Council appointed boards, commissions and committees. City Clerk to report.

CITY RECOMMENDATION: 1) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DELETE ADMINISTRATIVE POLICY 1.02 RELATING TO THE CITY COUNCIL REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO TEM AND ADD AMENDED POLICY AS A CITY COUNCIL POLICY AND RESCIND RESOLUTION 04-15;” and 2) Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, REMOVING ADMINISTRATIVE POLICY 1.03 RELATING TO THE CITY COUNCIL APPOINTED BOARD, COMMISSION AND COMMITTEE REORGANIZATION AND SELECTING A CHAIRMAN AND VICE CHAIRMAN AND AMENDING AND ADDING IT AS A CITY COUNCIL POLICY AND RESCIND RESOLUTION 84-27.”

GOVERNING BODY AND STAFF ITEMS

CLOSED SESSION - NONE

RECONVENE OPEN SESSION AND ANNOUNCE ANY ACTION TAKEN - NONE

ADJOURNMENT

I, Kathleen R. Sessman, City Clerk of the City of Glendora, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board at 116 E. Foothill Boulevard, Glendora, California and on the City's website not less              than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.  Dated this 18th day of January, 2019.

Kathleen R. Sessman, MMC

            City Clerk/Commission Secretary